How To Set Up Your Emails in Gmail and Microsoft Outlook

Set Up Your Emails in Gmail and Microsoft Outlook

We decided to put this post together in order to help our clients who host their websites with us. We understand that setting up your emails once you have registered your domain may not be as easy and straight forward.

In this post, you will get the details and how-to information for setting up your emails with the Gmail app in your Android device and with Microsoft Outlook.

Before getting started with setting up your emails. First, we what to share some information about the difference between IMAP & POP3 protocols.

  • IMAP email access coordinates between the server and your mail application. Messages that have been read/deleted/replied to will show up as such, both on the server and in the mail application.
  • POP3 does not coordinate with the server. Messages marked as read/deleted/replied to in the mail application will not show up as such on the server. This means that future mail downloads with POP3 will show all messages as unread.
  • Outgoing mail is sent using SMTP.
  • We recommend using POP3 over SSL/TLS or IMAP over SSL/TLS since they provide increased security for your interactions with the remote mail server.

Great now let’s begin with setting up emails with Gmail.

Setting Up Website(Domain) Emails with the Android Gmail App

  1. You add your new email account by opening the Gmail Android app, click on the current email icon on the top right corner.
  2. Follow this up when presented by options by clicking on the “Add another account” option.
  3. After this you will be asked to choose the email account you will be setting up, choose the last option titled “other”(Image provided below for help).
  4. Add your email address
  5. Choose between POP3 or IMAP(Whichever one you prefer based on the information above).
  6. Enter the password of the email address that you created in Cpanel or provided by us.
  7. Configure incoming server settings, in the server box enter your domain name.
  8. Configure incoming server settings, these should be the same as the incoming server options
  9. Choose the frequency of checking sync your account
  10. You’re done, choose the name you want to be displayed when sending your emails and start working!

The images below are created to help you with the process.

If you do not see an auto-configuration script for your client in the list above, you can manually configure your mail client using the settings below:

Secure SSL/TLS Settings (Recommended)

Username:info@mydomain.co.za
Password:Use the email account’s password.
Incoming Server:mail.mydomain.co.za
IMAP Port: 993 POP3 Port: 995
Outgoing Server:mail.mydomain.co.za
SMTP Port: 465
IMAP, POP3, and SMTP require authentication.

Non-SSL Settings (NOT Recommended)

Username:info@mydomain.co.za
Password:Use the email account’s password.
Incoming Server:mail.mydomain.co.za
IMAP Port: 143 POP3 Port: 110
Outgoing Server:mail.mydomain.co.za
SMTP Port: 587
IMAP, POP3, and SMTP require authentication.

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